Writing a letter shows effort, respect and care for others.

Gather all the information you want to put in a letter. The arrangement of the information depends on the type of letter you are going to write. You must write them neatly and clearly.

First at the top of the letter (any letter), mention the date. It is important, as the person reading should understand when the letter was written. Below the date you can mention your address if you are writing to your friends or relatives. But for business letters its generally written at the end of the letter.

Start with a proper greeting. It should be written on the left side of the page. The word generally used is “dear”. If you do not know the recipient, mention as “to whom so ever it may concern”.

Write an opening paragraph. Be clear what you are mentioning in a brief. Make sure the reader understands it well.

Then construct the body of the letter. Break the complex matter into small paragraphs and keep the reader in mind while writing.

Include a closing. If it is your friend or relative, you can write “yours lovingly”, for others you can write “sincerely”, “looking forward to” and so on.

Address your envelope. Always mention the address of the recipient on the envelope.